Abstract and Poster Guidelines

23 Jun 2012

The poster session at NYM14 is scheduled for the first day of the conference, on Thursday 20 September, from 16.00. During the poster session poster presenters are required to stand next to their posters to answer questions and provide further details and showcase their work.

Setting up: you will be able to set up your poster between 09.30 and 15.30 on Thursday 20 September. We will provide a poster stand – the location/number of your poster stand will be provided when your presentation is confirmed.

Please note that we can only display posters that are:

  • Strictly A0 size and no larger
  • Portrait style – which is vertical format
  • Paper or board material

We strongly recommend that you write up a brief hand-out to accompany your poster. This will allow you to provide a little more detail about your work. The ideal handout is just one to three pages long, with all of the important points of your talk in both text and graphics.

Some tips on the poster format

Posters must be complete, so that a person can understand the project based solely on what is written, but it must be concise. While an effective poster provides minimal text, a certain amount of text will be necessary, especially in the Introduction and discussion sections.

To be effective, a poster should contain:

  • Title Page telling others the title of the project, the people involved in the work and their affiliation.
  • Summary of the project stating what you have set out to do, how you have done it, the key findings and the main results.
  • Introduction including clear statements about the problem that you are trying to solve, the characteristics that you are trying to discover or the proofs that you are trying to establish. These should then lead to declarations of project aims and objectives.
  • Theory or Methodology section that explains the basis of the technique that you are using or the procedure that you have adopted in your study. You should also state and justify any assumptions, so that your results could be viewed in the proper context.
  • Results section, which you use to show illustrative examples of the main results of the work.
  • Conclusion section, listing the main findings of your investigation.

Keep the material simple:

  • Use clear and simple language; short, uncomplicated sentences; concise with no waffle. Use only pertinent information to convey your message and cut out the jargon as much as possible.
  • Consider using “bullet statements” to make your points short and clear. For example, your Introduction section might consist of three “bullet statements” of your research objectives. If these bullet statements are in big, bold letters, your audience will know within 60 seconds what you set out to do, how you did it, what you found, and how it fits in to the larger picture.
  • Choose a type-face that is easy to read, such as Times New Roman, Aerial or Courier. Studies show that text written in all capital letters is hard to follow. * Too many font types distracts, especially when they appear on the same sentence.
  • Colour: In general, black type on white paper is best, though studies show that a cream coloured background is a bit easier on the eyes. Using colour in your text can be helpful, for example, you might use red ink for key points, like your research objectives, findings, and their significance. Too many colours are distracting.
  • Graphic images can be helpful in your Introduction in the form of flow charts. If you are trying to present the notion that several variables interact, then a good flow chart might be effective. A picture can replace a lot of words and a good graph will be understood far more readily than a description of that same information. On the other hand, be careful about how much you pack into that graph. Try to keep it simple.